Position Summary 

At Technagy, we’re committed to connecting companies to technology solutions that make a difference in their business. We’re looking for bright, motivated individuals to bring into the team that are willing to work hard. We are looking for an experience full-time Office Administrator.  The office administrator ensures smooth running of our company office and contributes to driving a great work environment and a great customer experience to our employees and clients. The Office Administrator position is a dynamic multi-faceted role that includes office administration and finance related duties. The ideal candidate will be competent in prioritizing and working with little supervision and is self-motivated, trustworthy and is able to take ownership of their department. Has a high attention to detail. Enjoys services others. Is disciplined and enjoys early mornings in order to be present to turn up the office before the team gets there.

Essential Responsibilities

• Answer telephones and may act as front office receptionist


• Schedule meetings, as requested


• Receive and file incoming letters, or documents, sort and file, as necessary


• Maintain stationary supplies and coordinate the deliveries of supplies


• Maintain front office reception area and ensures office is secured


• Practice good attendance habits to ensure workload is completed, in a timely manner


• Coordinate notification of meetings and calendars, schedule room reservations, and meetings


• Record minutes of staff meetings and maintain records of such meetings


• Arrange travel schedule and reservations


• Maintain bookkeeping needs


• Manage payroll & benefits


• Read difficult source documents, compute invoices for accounts payable and cash receipts for accounts receivable areas


• And other duties as assigned 
  
  
  

Detailed Breakdown:

Administration

• Representation in Meetings When Required


• Requesting & Sending Agenda’s


• Gathering Resources for Meetings


• Meeting Notes Task Creation


• Information Preparation (Reports)


• Event Planning & Coordination


• Fielding Call/General Emails


• Customer Relationship Support (Gifts, Thank You Cards, Mailings, Other)

 Finance

• Accounts Receivable Management


• Accounts Payable Management


• Receipt Management


• Reimbursement Management


• Payroll


• Liaison with Accountant & CPA


• Manage Receiving Equipment


• Notify Appropriate Staff of Confirmed /Verified Equipment Upon Arrival


• Recording Deposits and Expenses

• Store/Classify Equipment Until Technician Install (If Delivered at HQ)


• Inventory Management


• Manage Warranty/Return


• Field billing questions

 May be required to:

• Create estimates in our quoting system.


• May be required to invoice clients.


• May be required to initiate purchases from vendors


• May be required to update ticket/project status in CRM


• May be required to keep customers informed with their order statuses


• May be required to understand and pick up on additional accounting knowledge

Office Management

• Turn Up & Turn Down Duties


• General Organization of the Office


• Office Supplies Management


• Office Events Management


• Run Errands If Needed


• Assistant to the Owner

Qualifications

• 5+ years of Office Administration Experience preferred.


• 5+ years in Bookkeeping Experience preferred.


• Excellent knowledge of MS Office


• Excellent knowledge of LinkedIn and Facebook


• QuickBooks or Other Bookkeeping Software Experience Required


• Strong project management, communications, and organization skills.


• Ability to multi-task and balance priorities while also focusing on bringing projects and tasks to completion.


• Strong work ethic, initiative, and attention to detail.


• Excellent written, communication and presentation skills and a friendly, service-oriented attitude.


• High school diploma, degree in office administration, marketing or relevant field is preferred

Payment & Benefits

• Salary range $50,000 - $65,000 Annual Salary DOE (Depending on Experience)


• Holidays, PTO, Birthday and Sick Day Pay


• Healthcare Insurance & 401K Match


• Health Supplement Plan

Other

• Due to the nature of our business in Cybersecurity, accepted candidates will be required to pass a drug test, background check and Cybersecurity training.


• Full-time Position: 50 hours Per Week from 7 am to 5 pm, Monday through Friday.


• After-Hours work not common but may be required to meet a deadline or customer needs.