Healthcare is not just a business - it’s a calling. It’s about helping people.

You’re someone who is driven by this purpose. You want to join a practice you can believe in, where you can use your knack for organizing, multi-tasking, and tremendous people skills to help change lives. 

We’re Geriatrics in Motion Family Medicine Clinic; a clinic of family physicians dedicated to the health and well-being of Halifax area families, with a focus on geriatric health.

We’re looking for an experienced Medical Office Administrator who can step confidently and seamlessly into our clinic. We’re hoping our search ends with you. 

Medical Office Administrator

There are two priorities for this role: patient service and administration.

You’ll be the face and voice of our clinic as you answer phones and welcome people when they arrive. They’ll look to you for guidance, whether you’re transferring a call to a clinician or walking someone through the patient intake process. Your people skills, empathy, and positive energy will serve you well.

You’ll also be responsible for the administrative functions of our clinic. You’ll help our physicians and nurses do their jobs more efficiently through effective patient scheduling, as well as look for process improvements that will benefit the clinic as a whole.

In addition, you’ll

• Answer phone and schedule appointments.

• Manage email and electronic medical records (EMR) 

• Check patients in and out 

• Manage patient files to ensure all necessary info is present for upcoming appointments 

• Process delivery and shipment of laboratory specimens as required 

• Anticipate the needs of the practice and promptly communicate with your team to ensure all needs are considered and met 

• Help develop new procedures to increase the efficiency and success of the practice.

You’re a perfect fit for this role if you’re a mature, professional individual with strong interpersonal skills and with the ability to multitask in a busy office environment. You should be detail oriented, compassionate and naturally organized.

Working @ Geriatrics in Motion Family Medicine Clinic

This is full-time permanent position, working Monday to Friday, 9:00am-5:00pm, as well as one evening/week on occasion. We offer an attractive compensation package, commensurate with experience, as well as vacation, and terrific work environment.

 We’re drawn together by our patient-first mentality, as we strive to help people every single day. It’s inspiring, and it makes this a meaningful place to work. 

If this sounds like a place where you’d like to continue your career, we want to hear from you! 

Qualifications 

• Experience as a clinical receptionist, medical secretary, or office administrator 

• Experience working with electronic medical records 

• Experience working in a customer service role 

• Excellent computer skills including Microsoft Outlook, Word, Excel (scheduling, formulas, tables, formatting) 

• Post-secondary education in medical administration is an asset.

How to Apply

 Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.

 We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from you.