Executive Assistant & Office Manager

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Bring your executive support skills to an organization that is inspiring today’s kids to be tomorrow’s inventors, entrepreneurs, and innovators.

We provide amazing interest-driven STEM programs to help kids move from being consumers to creators.

We've been featured in major media such as Wired, CTV and the Globe and Mail, and have spoken at SXSW, Maker Faire, MakerCon, and more.

Executive Assistant & Office Manager

Your goal in this position is to provide support to MakerKids' CEO, Jennifer Turliuk, whose work has been featured in Forbes, the New York Times, and more.

As the fourth member of our head office team, you’ll own a wide variety of tasks to support the CEO and the business to succeed.

Specifically, you will:

• Manage the CEO’s business and personal calendar and appointments, as well as her email Inbox
• Keep the office organized and well-stocked; handle administrative tasks such as printing, scanning, and document management
• Act as the CEO’s personal assistant, running personal errands and tasks
• HR duties such as scheduling staff, scheduling training, preparing training materials, liaising between staff, and ensuring policies are met
• Operational support: shipping, ordering, ensuring a safe work environment
• Liaise with customers over the phone and email, processing registrations, payments, and refunds
• Assist with a variety of office tasks such as bookkeeping, tracking information in spreadsheets, preparing research and reports, and implementing systems

You’ll excel in this role if you are quick and analytical, love taking care of details, and are fuelled by the variety of a small, entrepreneurial organization.

If you’re learning-oriented, there will be almost limitless opportunities for you to take on new tasks and learn how an innovative business grows, from the ground up.

The Practical

This is a full-time, permanent role requiring flexible hours. Our business is somewhat seasonal, so your hours may be earlier or later in the day depending on the season.

Compensation will be commensurate with experience, and will also include a health spending account, group RRSP, learning budget, free yoga classes, and fun team socials.

Our bright, colourful, playful Makerspace office is located at 2451 Bloor Street West, steps from Jane TTC station and a vibrant Toronto neighbourhood.

Qualifications

• Experience as an executive assistant to an entrepreneur preferred
• Experience or attraction to working in a high-growth, start-up environment
• Ability to work varied schedules, according to seasonal needs

How to Apply

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.

A cover letter describing why you’re interested in this role is especially helpful.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.

We will review applications as they are received and look forward to hearing from you.

Please also fill in and submit the following application with your submission: https://makerkids.com/wp-content/uploads/2017/09/standardapp-2.pdf. You can attach it as a document to your submission.