Operations Associate

POSITION OVERVIEW

The Girls First Fund (GFF) is seeking a collaborative and motivated Operations Associate to join our Operations team. The Operations Associate provides operational and administration support to the Girls First Fund team. The Operations Associate works closely with the Senior Operations Officer and Director of Operations to implement policies and systems that facilitate effective resourcing of grant partners and ensures the smooth running of the GFF team.

CORE FUNCTIONS

The Operations Associate will assist in several key functions, including:
- Providing administrative and operational support to the GFF team to increase efficiency and deliver smooth operations.
- Providing ongoing administrative support to GFF’s grantmaking processes in partnership with the program team.

KEY RESPONSIBILITIES

The Operations Associate will have the following responsibilities:

Grants management processes
- Support the completion of due diligence and compliance on grantee partners in partnership with program team and Senior Operations Officer.
- Support with administrative steps in GFF’s grantmaking processes in partnership with the program team, including, but not limited to:

• Conducting OFAC checks and liaising with appropriate members of the team, as needed.
• Monitoring grant payment issues and acknowledgements.
• Ensuring grant payments are released in a timely fashion, and that contingencies are met and documented in the GMS system.
• Drafting official communication to grantee partners (Bank letters, etc.) and liaising with GFF’s fiscal sponsor.
• Monitoring country inboxes, in partnership with the program team.

Operational support to the team
- Support the implementation and operationalization of GFF policies, alongside Operations Director and Senior Operations Officer.
- Monitor our Information and Recruitment email addresses and respond to or direct inquiries appropriately.
- Support management and organization of GFF SharePoint site.
- Support the payment of stipends to relevant participants in GFF events and meetings.
- Supports hiring and onboarding processes for GFF vendors and team members.
- Research operational solutions to improve communication and efficiency on the GFF team.

Travel and event logistics
- Support team members’ requests for official letters and documentation needed for travel.
- Alongside Executive Assistant and Senior Operations Officer, provide administrative and logistical support for team and staff retreats, events, team building activities, workshops, and team convenings.
Coordinate translation and interpretation requests
- In alignment with Girls First Fund’s commitment to language justice, support embedding language equity and needs into operational processes.
- Coordinate interpretation for meetings and events alongside GFF’s established vendors, when requested.
- Coordinate translation needs across the team alongside GFF’s established vendors.
- Support the identification of additional vendors, as needed.

Other Duties

- Actively participate in internal team initiatives and activities

- Carry out other duties relevant to the role, as assigned

SKILLS AND QUALIFICATIONS

- Demonstrated commitment to racial, social, and economic justice, and willingness to be in deep practice (living our values) toward creating an equitable world with an awareness of how structural issues affect our work together.
- Both a strong orientation toward collaboration and capacity to drive work independently and think creatively.
- A passion for the Fund’s work, including a commitment to community-led development, gender equality, and grassroots movement building.
- Strong problem-solving, analytical, and organizational skills.
- Excellent writing and presentation skills in English.
- Fluency and proficiency in other GFF operational languages a plus (Spanish, French, Hindi, Nepali).
- 2+ years of supporting the operational processes of a global team.

OTHER RELEVANT INFORMATION

This role will be fully remote.
Some international travel may be needed, including the ability to travel to GFF core countries and to conferences/events.

The Girls First Fund is a project of Capital for Good, a US 501 C 3. We are committed to equity, diversity, and inclusion. With our commitment to ensuring diverse representation, we strongly encourage applications from women, people of color, people with disabilities, and members of the LGBTQIA+ community.
The Girls First Fund and its fiscal sponsor, Capital for Good, are committed to the highest standard of safeguarding and protection. This consultancy is conditional upon the successful completion of background checks and compliance with our safeguarding policy is a contractual requirement.

HOW TO APPLY
To apply, please include:

1. A brief cover letter. Your cover letter should include why this opportunity interests you specifically -- how it aligns with your purpose, strengths and gifts, and your worldview.
2. Your CV
3. 3 references (names, position, relationship, and email address). 

The due date to apply by is Monday, December 1, 2025. 

ABOUT THE GIRLS FIRST FUND
Girls First Fund is a donor collaborative supported by leading philanthropic organizations and individual philanthropists who have come together to champion community-led efforts so that all girls can live free from child marriage and create their own future. The fund was born out of a foundational belief – shared by the founding donors – that community-based organizations (CBOs) hold a unique position to develop locally relevant solutions, identify and engage girls most vulnerable to child marriage, understand the local cultural norms that enable child marriage to persist and engage local stakeholders. You can learn more about the Girls First Fund by navigating to https://girlsfirstfund.org/