Administrative Coordinator, Remote Areas Program
- Central location, close to TTC
- Growth and advancement opportunities available
- Meaningful non-profit organization work
They say that you’re never fully dressed without a smile - but what’s a smile without clean, healthy, beautiful teeth to back it up?
We’re the Ontario Dental Association, and we represent over 90% of dentists in Ontario: advocating on their behalf to improve dentistry for both dentists and patients, and keeping Ontarians smiling.
Working with other health-care professionals, governments, the private sector and the public, the ODA provides a wide range of services, resources and continuing education programs to support ODA dentists in their pursuit of professional excellence and personal fulfillment.
Now, we’re looking for a new Administrative Coordinator to help us in our mission.
In this role, you’ll coordinate the operational needs of our Remote Area Program (RAP) which arranges dental services in northern First Nations communities. Working in collaboration with Indigenous Services Canada and other governmental bodies, your duties will include provider invoice processing and overseeing travel arrangements for the dentists, hygienists and assistants that work with our program.
Succeeding here will involve equal parts solid administration skills and passion for helping others. We’re looking for someone who can take ownership of the role and get satisfaction from the outcome of their work. If you’re an experienced administrative professional who is passionate about helping others, this is the opportunity for you.
The very best in this role excel in:
- Taking initiative – between your attention to detail and your willingness to act, very few things go wrong on your watch. You always keep one eye on deadlines and take necessary steps to meet them.
- Anticipation – you anticipate snags and always have a backup plan. Whether there’s a flight delay upsetting travel plans or a last-minute cancellation, you always have the resources and wherewithal to handle the unexpected.
- Critical thinking – you’re comfortable making judgment calls because you stay aware of the current situation, especially when things are complex or time-sensitive.
Your day-to-day responsibilities will include:
- Maintain a database of qualified, flexible dental professionals for on-call work in remote areas
- Use strong judgment in screening potential candidates according to program requirements
- Solicit and retain application/credential information and records
- Assist RAP Administrator with day-to-day operations
- Oversee travel for contracted personnel
- Process and review invoices for accuracy, following up with Indigenous Services Canada staff and providers as necessary
- Be a resource for program participants (dentists, assistants and hygienists) with questions and concerns
- Liaise with , dental regulatory bodies and associations as appropriate
- Maintain communication and provide support to various governmental bodies
- Coordinate/prepare service schedules for government contacts
- Take minutes at committee meetings (occasional)
Working at ODA
This is a full-time, permanent position, with 35 hours per week plus the occasional need for overtime hours. In addition to a competitive salary, you’ll have access to a benefits plan that includes dental, as well as plenty of vacation days, personal days, and access to a health spending account.
There’s nothing quite like coming into a one-of-a-kind office every day; ODA occupies a large, open, beautiful space that used to be a copper factory. Located in the heart of Yorkville, parks, transit and everything downtown Toronto has to offer is just steps away.
ODA is proud to be one of the GTA’s Top 100 Employers – we think that says a lot about the culture and work environment we’ve built over the last 150 years. Every position in our organization offers both challenges and opportunities, and we encourage all our staff to establish themselves within and beyond their individual roles. Whether through our employee recognition program, or in our close-knit office environment, we make sure that support and opportunity are always within reach.
- Post-Secondary Education (Bachelor’s Degree or College Diploma), in health, administration, business, communications, or human resources
- 3+ years’ experience in an administration role that included invoice processing, scheduling, and liaising with external stakeholders (preferably government)
- Experience in an office environment, preferably with a professional association or similar
- Proficiency in MS Office (especially Word, Excel, and Outlook)
- Experience handling confidential materials
- Previous employment at a non-profit or socially responsible/progressive workplace would be an asset
- Must consent to a required government security screening process (including criminal record check)
How to Apply
Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.
We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.
We will review applications, with priority given to those who have completed the assessment and look forward to hearing from you.
You are applying for:
Administrative Coordinator, Remote Areas Program
Ontario Dental Association